![]() ![]() When your tags are in groups, you can then create reports such as a profit & loss report on all the tags in that group at the same time. When you search on an ungrouped tag, you get a list of all the transactions that contain that tag. Non-grouped tags are really only useful for doing searches and can’t be viewed in reports. One workaround to the 300-tag limit is that you can have unlimited ungrouped tags (also called “flat” tags). Altogether, these groups can contain up to 300 tags in total. You can create up to 40 tag groups in QuickBooks Online Simple Start through Plus, and unlimited groups in QBO Advanced. For example, if you create a group called Employees and add all your staff, and a second group called Vehicles with a list of company delivery trucks, you can tag any transaction with one employee name, a vehicle, or both. In each transaction, you can apply one tag from each group. Tags should, in most cases, be grouped together in categories. ![]() Planning your tagging system Designing tag groups As of this publication, tags are assigned to entire transactions. Tags can also be applied via the banking feed and rules. Transfers and journal entries will be available over time. Money out: purchase orders, expenses, checks, bills, bill payments, refund receipts, vendor credits, credit card payments, and delayed credits.Money in: estimates, invoices, sales receipts, deposits, credit memos, credit card credits, and delayed charges.The current list of forms with tags includes: Tags are available in income and expense fields, allowing profitability reports on multiple segments. If you’re already using any or all of those features, tags provide yet another dimension of labeling in your file. Custom fields are designed for unique data, such as PO#, whereas tags work best for data you pick off a list. One of the main differences between tagging or classes and locations is that tags can be assigned as needed, where the other options need to be used consistently on every transaction to generate accurate reports. If you only need classes or custom fields, but no other Plus or Advanced features, implementing Tags may be a cost-effective solution for many businesses. Why not use classes, locations, and custom fields?īecause tags are available in all versions of QuickBooks Online, they open up additional subscription options. Internal projects (“what did the newsletter cost?”).Because the breeds have nothing to do with the business’ chart of accounts and general ledgers, Tags are a perfect solution.Īdditional ideas for effective Tag use include tracking: Tags are effective for these situations because you have specific lists of campaigns, employees, vehicles, drivers, and shipping methods to choose from.įor example, a veterinarian could create Tags for the breed of animal treated: dogs, cats, birds, rodents, reptiles, or livestock. Sample scenarios include knowing which ad campaigns are generating orders, which employee filled an order, which vehicle and driver were on a job, and how a package was shipped. Tagging is great for tracking important front-of-house business activity such as advertising campaigns, fundraising events, and employee actions. In some ways, Tags behave similarly to Classes, Locations, and Custom Fields, but they have their own distinct purpose. Tags are available in Simple Start, Essentials, Plus, and Advanced. Tags allow users to gain insights about how their business is doing without having to subscribe to more complex versions of QuickBooks Online. Tags are a flexible way to track and understand cash flow, allowing business owners, accountants, and bookkeepers to search for, and report, on daily activity data they care about. QuickBooks Online users will be delighted to learn that Tagging is now available in your accounting software. Tags assign keywords to help users quickly search for documents and transactions. Tagging is a labeling technique found in modern software, in everything from Gmail to photo libraries. ![]() Check out the second article in this series “ QuickBooks Online: Tags vs. You’ve probably noticed it by now! If you haven’t started using it yet or need some guidance, let’s take a look at some of the best practices in creating a smart tagging system to give you and your clients business insights that matter. ![]() Tagging is one of the newest features in QuickBooks® Online. ![]()
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